March 2025 Meeting Agenda

Letwell Parish Council The Village Hall

20th March 2025

Dear Councillor

You are hereby summoned to attend the next meeting of Letwell Parish Council to be held at 7pm on Thursday 27th March 2025 in Letwell Village Hall, Baker Hades Road, Letwell, S81 8DE.

Yours sincerely

Yvonne Colverson

Clerk

A period of not more than fifteen minutes will be made available for members of the public, and Members of the Council, to comment on any matter prior to the start of the meeting. 

AGENDA

25-010 Apologies for Absence

To receive, and approve if appropriate, apologies for absence and reasons given.

25-011 Declaration of Members Interests

  1. Members are reminded to declare any interest in any item on the agenda at this time, or at any time during the meeting, in accordance with Letwell Parish Council’s Code of Conduct.  (Where a Member indicates that they have an interest, but wish to make representations regarding the item, those representations must be made during Public Speaking prior to the start of the meeting).
  2. To receive, and approve if appropriate, requests for dispensation from Members on matters in which they have an interest and wish to vote. 

25-012 To approve Minutes

Of the Parish Council meetings held on 23rd January 2025.

25-013 Clerk’s report

To receive a report from the Clerk stating actions undertaken since the meeting held on 23rd January 2025.

25-014 Exclusion of press and public

To resolve items, if any, to be discussed with the press and public excluded. Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960

25-015 Item for consideration and resolution

  1. Internal Audit.  To appoint internal auditor for year end 2024/25
  2. Village Hall Lease – To agree next steps to renew the lease of the village hall
  3. Insurance cover – To resolve Parish Council insurance provider for 2025/26
  4. Bar management – To agree a process for managing bar stock, stock purchase and cash received
  5. Chair trolley – To consider the purchase of a chair trolley for the village hall
  6. Christmas Party – To consider dates and entertainment for the Christmas Party.
  7. Maintenance weekend – To consider arranging a maintenance weekend including
    1. Dates and times
    2. what actions can be undertaken
    3. Facilities required including refreshments to be provided

25-016 Finance

  1. Account balances – to receive balances of Council accounts
  2. Payments – To receive and approve payments
  3. Bank reconciliation – To receive and approve bank reconciliation to 28th February 2025

25-017 Items to be included on the next agenda

25-018 Date and time of next meetings

  1. To resolve a date time for the next full council meeting